e-Contacts EP

Manage your contact with the Members of the European Parliament EFFICIENTLY

Whether you are an individual, small business, corporation, trade association or NGO, discover a SIMPLE and EFFICIENT way to organise and manage your contacts with Members of the European Parliament (MEPs).

e-Contacts EP will provide you with the contact details for all MEPs in a structured fashion. This makes it easy for you to group them according to your needs, whether this is by political group, country of origin, committee, delegation and leadership positions and then send personalised letters or emails or print address labels, for example.

How can e-Contacts EP help you?

EFFICIENTLY manage your communications to the MEPs

There are over 20,000 details associated with the MEPs. It could take a long time to research and compile this key data to enable you to use it quickly and conveniently to contact individual MEPs or any groupings of MEPs you have identified (say, all members of a parliamentary committee or, more complex, nationals of just one member state in a particular committee). Avoid the laborious process of sorting and copying contact details each time you need to create a new group contact list. When you have e-Contacts EP running on your computer, your communications with the MEPs can be made quickly... with just a few clicks of your mouse. Most computers and laptops are today equipped with Microsoft Outlook as a standard. However, you can also order e-Contacts EP in other formats e.g. Access, Excel or 'CSV' formats for inclusion in your specific database.

Reduce set-up Costs

Setting-up your own contact database of MEPs will take considerable time and effort. Ask yourself the following questions.

  • Do you have the necessary skills to design your own database?
  • Can you afford the time to populate this database with the MEP contact details?
  • Are you prepared to risk inaccuracies in copying details from one source to another?
  • Do you have the time to supervise another person to do this for you, plus the time to check the accuracy of the database?

With e-Contacts EP you can spend more time on your message, rather than on obtaining contact details and then formatting them for use. More importantly, it simplifies repetitive tasks and frees time for what you do best.

Ease of use

You don't need to be a technical expert to benefit from e-Contacts EP!! We provide simple step-by-step instructions which show you how to integrate e-Contacts EP into Microsoft Outlook. e-Contacts EP can then reside next to your regular contact database in Microsoft Outlook, so that it is readily accessible. In order to create the type of groupings and personalised mailings you need, further assistance is available from the 'Help' facility provided by Microsoft Outlook.

What is e-Contacts EP?

A detailed electronic address book of all MEPs

e-Contacts EP is a comprehensive address book containing contact details of Members of the European Parliament (MEPs). It includes phone and fax numbers, e-mail and office addresses, political affiliations, committee and delegation membership and more.

It comes in the form of a Microsoft Outlook folder, but is also available in alternative formats (Excel, Access, CSV) which is compatible with other database and communications software.

...that helps you find the MEP details you need EASILY and QUICKLY

Microsoft Outlook organises and displays the e-Contacts EP data efficiently, so that the information is readily accessible in a variety of ways. You can arrange information any way you want to view it. Flexible search, filter and multilevel sort functions allow you to find and use the contact details to easily send messages to MEPs.

...that ELIMINATES time-consuming tasks or repetitive processes

e-Contacts EP allows you to create your own customised groups of new and returning MEPs according to combinations of country, political association, committee etc. Using our step-by-step instructions, you will be able to create groups and mailings in minutes with just a few mouse clicks. If you can point and click your way through a programme like Microsoft Outlook, then you will find e-Contacts EP very simple to use.

...that integrates with all the standard Microsoft Outlook features

e-Contacts EP:

  • Comes as an easy to use, full featured contact database with a comprehensive range of pre-defined fields
  • Seamlessly integrates with Microsoft Outlook

e-Contacts EP allows you to:

  • Get instant access to every contact details to better manage and build your relationships with the MEPs
  • Manage contacts individually or in groups
  • Create phone lists
  • Easily send e-mail messages to one, all or selected groups of MEPs
  • Create personalised mail merge letters, labels, e-mail, envelopes and faxes with just a few clicks of your mouse

Using e-Contacts EP in practice: a few examples

Diane's cocktail party...

Diane is personal assistant to the Secretary General of a EU business association. The Secretary General has just asked Diane to organise a cocktail reception. The boss wants to invite MEPs from the two committees that his association views as key for their interests - the Internal Market Committee and the Legal Affairs Committee.

No panic for Diane because she has just received her copy of e-Contacts EP. With this product installed in her MS Outlook, Diane is able to select both the full and substitute members of both committees and use the data to create a personalised letter to each one, inviting them to the reception. Once the letters have been printed off onto the association's letterhead, she also uses e-Contacts EP to generate labels for the envelopes.

John's trip to Strasbourg...

John is an experienced lobbyist working for a well-known Brussels consulting firm. He frequently makes trips to Strasbourg to call on MEPs with clients for issue briefing meetings.

Before his trip, John has used his copy of e-Contacts EP to prepare a checklist of all the MEPs he has to meet over the two days with their office telephone numbers, their assistant's numbers, and, most important of all, their room number. No need to carry around the "Annuaire des Deputés", he has it all on a one-pager.

Maria's position paper...

Maria is the communications officer at an industry confederation in Brussels. The industry faces a major legislative initiative from the Commission. The confederation's position on the matter has been translated into French, German, Italian and Spanish and now needs to be sent to all the MEPs on the Parliament's Committee on Environment, Public Health and Food Safety.

With e-Contacts EP, Maria has the up-to-date listing at her finger tips. She chooses to send different language versions to different groups of MEPs according to nationality. This is easy with e-Contacts EP because she can select all the Italians in the Committee and send them the Italian version of the position paper, likewise with the Germans and the Spanish. In the end she decides to send the French text to the French, French-speaking Belgian and Luxembourg MEPs. All the others get the English version. This complex set of emails are prepared and sent out in a couple of hours.

Frieda's appeal to some Dutch and German members of Women's Rights Committee...

Frieda works for an NGO in the field of woman's rights. The Women's Rights and Gender Equality Committee is reviewing a proposal and earlier in the month she used her copy of e-Contacts EP to send an email to all the members of the Committee attaching a copy of her NGO's position on the proposal under consideration.

Next week the committee will vote but things don't look good as the German and Dutch members of the European People's Party are opposing some of the key objectives. Frieda quickly prepares a two paragraph message in German and Dutch. With the help of e-Contacts EP, she then prepares a group e-mail to the German and Dutch members of the EPP in the Women's Committee and sends it off. Then she prints out the telephone list for the same MEPs ready for a telephone blitz the following morning.

François' fax-letter to the Socialist Group...

François is head of public affairs for a major European multi-national company. François sees that his CEO has been misquoted in the press. This could negatively influence an important vote in the plenary of the European Parliament. He must communicate with the Socialists to correct the misunderstanding and again explain in simple terms the company's position before the vote in two days.

The most immediate way to do this will probably be by a fax that will arrive straight on the MEPs desks. Luckily, he has taken a multi-user license for e-Contacts EP and all three of his team have access to the data on the server. They split the task between them each taking charge of sending the fax to 6 or 8 nationalities in the Socialist group. With the help of e-Contacts EP a brief e-mail followed by a fax is on its way to every Socialist MEP within the hour.

Frequently asked questions

What is e-Contacts EP?

e-Contacts EP is a comprehensive address book containing contact details of all Members of the European Parliament (MEPs). It includes phone and fax numbers, e-mail, office addresses in Brussels, Strasbourg and the constituency, political affiliations, committee and delegation membership and more. It comes in the form of a Microsoft Outlook folder, but is also available in alternative formats which will be compatible with other database and communications software.

In what respect is it more than just a standard database?

e-Contacts EP contains contact details of the MEPs and is structured in such a way to allow you to select groups of MEPs according to nationality, political party, committee, etc. or a combination of these. From these groupings you can create your e-mails, letters, address labels and faxes. For example, it will take only a few clicks of your mouse to select all German socialists in the environment committee and send them all an e-mail.

What contact details are available?

Full name, national political party and European Parliament political group, member state, position in the European Parliament, membership and position in Committees, Delegations and Other Bodies, addresses in Brussels and Strasbourg and many more useful information.

Will updates be provided?

You will have the opportunity to subscribe to bi-monthly updates of the database (reflecting changes in the composition of the Parliament, Committees, delegations, or offices) for a small yearly fee.

What skills do I need to use e-Contacts EP?

Using our step-by-step instructions, you will be able to create groups and mailings in minutes with just a few mouse clicks. If you can point and click your way through a programme like Microsoft Outlook, then you will find e-Contacts EP very simple to use.

Can I customise my e-Contacts EP database?

Yes. This is possible within the range of options offered by Microsoft Outlook.

Can I create personalised letters from a mailing list?

Yes, further assistance is available from our 'Instructions for use' and the 'Help' facility in Microsoft Outlook.

Can I send personalised e-mails from my pc?

Yes, further assistance is available from the 'Help' facility in Microsoft Outlook.

How does e-Contacts EP save me time?

Imagine: it's 17.45 and you urgently need to contact all the British and Dutch members of the Environment Committee before the end of the day. With e-Contacts EP there is no need to go searching for e-mail addresses in directories. With just a few clicks of your mouse, you will be able to make the selection of MEPs you want with their e-mail addresses. Simply write your message and the e-mail arrives in the selected MEP's inbox within minutes.

Can I update/change specific contact data myself?

Yes, but you need to note them as you will lose these changes when you get an updated version of e-Contacts EP.

How can I order e-Contacts EP?

An order form is on this web-site which you should return to us together with the signed licence agreement. Payment can be made via bank transfer or with a credit card.

What if more than one person in my organisation would like to use e-Contacts EP?

e-Contacts EP is sold with a User Licence for a specific number of people. We are flexible in providing solutions, so please call us to discuss your organisation's specific needs.

How is e-Contacts EP delivered?

Delivery will be made by e-mail.

In what format will e-Contacts EP be delivered?

e-Contacts EP will be delivered as a ready-to-use, customised contacts folder for Microsoft Outlook. We also provide the database in Microsoft Excel and Microsoft Access formats.

Are there any special hardware or software requirements?

e-Contacts EP can be used on most standard computers. The only software requirement is to have Microsoft Outlook. The standard e-Contacts EP is designed to work with Microsoft Outlook and is compatible with versions 2000, 2002, 2003, 2007, 2010 and 2013. e-Contacts EP is also available in alternative formats (Excel, Access, CSV) which will be compatible with other database and communications software, such as Gmail for example.

How to install e-Contacts EP?

A complete set of instructions is provided with the product. As a standard format is used, installation is simple and fast and the product is ready to use without the need for any additional programmes.

What if I have problems loading e-Contacts EP?

Experience shows that most people familiar with computers will be able to install the product without any problems. Alternatively, the easiest way may be for you to enlist the help of your IT support person. Should you have a problem, we will provide e-mail or phone support and a limited amount of local on-site support. If we are unable to resolve the issue, we will refund the full purchase price.

Are the assistants' email addresses included?

Yes. Since October 2014, the database includes also the e-mail addresses of all the accredited MEP assistants.

Instructions for use

It is important that you read the 'Instructions for use' prior to installation of e-Contacts EP on your computer. Please click on the relevant version of Outlook or Excel to access the relevant instructions as procedures may differ slightly.

Instructions for use - Excel 2007
Instructions for use - Excel 2010
Instructions for use - Excel 2013

Instructions for use - Outlook 2007
Instructions for use - Outlook 2010
Instructions for use - Outlook 2013

How to buy?

Use the order form below, or contact us for more information.

Pricing (excluding VAT):

Up to 2 users: license valid until December 2016

€ 1570,- in 2014
or
€ 740,- in 2014

Annual update fee: € 490,-
license valid until May 2019

€ 2475,- in 2014
or
€ 740,- in 2014

Annual update fee: € 490,-

For more users, please contact us for custom pricing.

A substantial update will be available in January 2017, right after the European Parliament's mid-term reshuffle.

To order e-Contacts EP, please print out the order form and send it back to us by fax (+32-2-286 94 95) or scan and email to us.

Order form

Click here to download the order form